Applying for leave is common throughout all organizations around the Globe. Employees apply for leave due to many reasons, such as:
- Annual leave
- Casual leave
- Sick leave
- Maternity leave
- Paternity leave etc
Applying for leave is not an issue, the issue arises when employees fail to notify their supervisor properly, they fail to notify the supervisor of the chosen nominees, or failure notifying the actual nominees themselves. OrangeHRM has addressed all these issues through the ‘Apply Leave’ feature.
All users (apart from the Admin unless he is an employee) can apply for leave via this feature.
Go to Leave->Apply and the ‘Apply Leave’ screen appears.
Step 1 – Complete the following fields in the given order.
|
Field |
Description |
|
Leave Type |
Select from the list. It will only show the leave types the employee is eligible to apply for. |
|
From/To |
The user can select the date(s) they are applying leave for. If it is one day, both dates should be the same. |
|
Duration |
If leave rules allow it, the user can apply for a half-day or a specific time. |
|
Comment |
Add a comment. (Optional) |
|
Nominee |
The user can add up to 3 nominees and add a comment for each nominee. ( This is configurable ) |
|
Attachments |
The user can add attachments up to 5MB. ( This is configurable ) |
Partial Days
In the duration field, the user can choose a full-day, half-day (Morning or Evening), or specify the time.
If the user selects the specified time option, then the system prompts to select the start and end time as displayed below.
If the user applies for multiple days, then the user can apply for all days to be partial days as per their needs. The user can apply for half days on the starting day, end day, or both days. If the user wants to apply leave for all days as full days, they can select the "None" option as shown below.
The "All Days" option, as shown below, allows the user to specify whether they wish to apply for leave for all days as half days or only for a specific time.
Step 2 - The user can then add a comment in the comment section and if there are any attachments to be added, simply click the "Attachment" icon and upload the file applicable to your leave request.
Step 3– Click Apply. The Supervisor and the Nominees will receive the notifications. To subscribe to this email notification please refer to the article covering email subscriptions
Based on the work schedule if an employee applies for a half day leave , the time is shown as per below example, Ex: The working hour is from 9.00 am - 6.00 pm with a 1-hour lunch break from 12.00 pm - 1.00 pm. When I applied for half-day leave in the morning, the time shown in my calendar is from 9.00 am - 1.30 pm. Ideally, the above scenario should get explained in the article below
Leave Nominee
The user can assign nominees to act on their behalf in covering their responsibilities during their absence
Leave Nominee is an optional feature that needs to be activated by leave type. Contact OrangeHRM to enable this feature.
Please also refer to the following: