Managers can approve, reject, or cancel leave requests in OrangeHRM for reasons such as:
Employee exceeding leave balance
Urgent business requirements
OrangeHRM allows supervisors and HR/admins to:
View all leave requests
Filter and process multiple requests at once
Get a clear overview of each employee’s leave
Step 1 - Click the link in the email to go to the "Leave List" or, alternatively, go to Leave → Leave List. The "Leave List" screen is displayed as follows.
Only the HR admin or the employee's supervisor has the authority to cancel a leave request once it has been granted and if the employee has not taken the leave because of urgent office duties.
Step 2 - Search the list based on the employee name, or the employee can fill in the following filter criteria to narrow down their search.
Step 3 - After defining the filter criteria, click "SEARCH."
| Filter | Description |
| From/To | The employee can specify the time period during which they applied for leave. |
| Employee | The employee can search based on the name of the employee. |
| Subunit | The employee can search for the employee based on the pre-defined departments mentioned in the dropdown. |
| Location | The employee can search for the employee based on the pre-defined locations mentioned in the dropdown. |
| Leave Type | The employee can search for the employee based on the pre-defined leave types mentioned in the dropdown. |
| Cost Center | The employee can search for the employee based on the cost center to which they belong. As the employee starts to type, the word will be auto-suggested. |
| Include Past Employees | By marking the checkbox for this field, the employee can include past employees for their search as well. |
| Show Leave with Status | The employee can mark the relevant checkbox relating to the status of the leave as All, Cancelled, Pending Approval, Scheduled, Taken, Rejected |
How to Bulk Approve/Reject/Cancel Leave Request
Scroll down the page to view the leave requests based on the selected search criteria.
To perform a bulk action across multiple days of a leave request, click the “Select Action” dropdown to view the available options. You can either approve, reject, or cancel the leave request. Choose “Approve” and then click “Save” to approve the request.
If an employee is working an overnight shift and applies for leave, administrators can easily identify this using the green arrow indicator.
If the employee wants to cancel some days and approve the remaining days, then click on the request for which you want to perform the action, and the system will navigate the employee to the details.
This is the screen where the employee can perform actions for the individual days of the request. You can either approve, reject, or cancel the leave request. Choose “Approve” and then click “Save” to approve the request.
If the employee wants to extract information regarding the leave requests using the specified filter criteria. Click to download the file either as a detailed version or a summary.
Summary View
Detailed View