A manager in the organization will have the necessary privileges to cancel/approve/reject an employee's request due to various reasons. A manager may cancel/reject an employee’s leave request due to the following reasons:
The employee has exceeded the leave balance of a particular leave type.
The manager requires the employee for an urgent business requirement that the employee should attend to.
Many supervisors and HR professionals face the problem of getting a clear overview of all the leave requests and processing many leave requests. With OrangeHRM’s feature, which facilitates approving/rejecting/canceling leave requests, ESS- supervisors or admins are able to filter out and perform the above actions for a selected list of employees. Also, they are capable of getting a clear overview of an employee’s leave request and can also process a large number of leave requests at the same time.
When an employee applies for leave, the supervisor receives an email with a link to the leave list, and upon clicking that particular link, the Supervisor or the admin can approve/reject/cancel the leave request.
Step 1 - Click the link in the email to go to the ‘Leave List’ or alternatively, go to Leave ->Leave List. The ‘Leave List' screen is displayed as follows.
Only the HR admin or the employee's supervisor has the authority to cancel a leave request once it has been granted and if the employee has not taken the leave because of urgent office duties.
Step 2 - Search the list based on the employee name, or the employee can fill in the following filter criteria to narrow down their search.
| Filter | Description |
| From/To | The employee can specify the time period within which the employee applied for leave. |
| Employee | The employee can search based on the name of the employee. |
| Subunit | The employee can search for the employee based on the pre-defined departments mentioned in the dropdown. |
| Location | The employee can search for the employee based on the pre-defined locations mentioned in the dropdown. |
| Leave Type | The employee can search for the employee based on the pre-defined leave types mentioned in the dropdown. |
| Cost Center | The employee can search the employee based on the cost center to which they belong. As the employee starts to type the word will be auto-suggested. |
| Include Past Employees | By marking the checkbox for this field the employee can include past employees for their search as well. |
| Show Leave with Status | The employee can mark the relevant checkbox relating to the status of the leave as All, Cancelled, Pending Approval, Scheduled, Taken, Rejected |
Step 3: After defining the filter criteria, click ‘SEARCH’
To perform an action over multiple days of leave request, the employee can select the action "Approve" and click Save that the request gets approved.
If an employee is working an overnight shift and applies for leave, administrators can easily identify this using the green arrow indicator.
If the employee wants to cancel some days and approve the remaining days, then click the request, and the system will navigate the employee to the details.
This is the screen where the employee can perform actions for the individual days of the request.
If the employee wants to extract information regarding the leave requests using the specified filter criteria. Click to download the file either as a detailed version or a summary.
Summary View
Detailed View