Recruitment is the process of finding and hiring the best and most qualified candidate for a job opening and encouraging them to apply for jobs in an organization”.

It is one whole process that begins with the identification of the needs of the company with respect to the job and ends with the introduction of the employee to the organization. Thus, the first step for this starts with creating a vacancy and this article describes how to create a vacancy.

In order to create a vacancy, you need to go through Recruitment -> Vacancies -> Add Vacancy 

 

 

Filter Vacancies 

Use the available fields to narrow your search or to filter your result.

 

Step 1 - Click the 'Add Vacancy' button in the vacancy screen and select the Add New Vacancy Option. 

 

 

Step 2 - Complete the following fields of this screen:

Step 3 - Click Save. Then the new vacancy appears on the Vacancy List.  

Step 4 - Click the Configure icon corresponding to the vacancy you created. Then the Vacancy Workflow Screen appears

 

 

Step 5 - Click to edit the workflow. Then the Modify Workflow Screen appears.

Step 6 - Click the icon to add the extra workflow stages in the vacancy. If the user needs to add parallel workflow stages click the icon. Upon clicking the icon, the system pops up a window to select the below options.  

• Test
• Interview

 

 Step 7 - If the user selects the "Interview" option to add an Interview, the Add Interview to Workflow Screen appears.

Step 8 - Complete the following fields of this screen:

 

Step 9 - Click Save. 

Step 10  - If the user selects the "Test" option to add an Interview, the Add Test to Workflow Screen appears.

Step 11 - Complete the following fields of this screen:

Step 12 - Click Save.

Step 13 - Repeat the process until all necessary interviews or tests have been added to the workflow, then click Done. By selecting each and ever 

 

Step 14 - Navigate to the Job Posting tab

Step 15 - Using the text editor, add a description and any desired images to the Job Posting, then click Save.

Step 16 - On the Job Posting tab, click the View Application Form in the Job Posting tab. Then the Application Form Screen appears.

Step 17 - To edit the header and footer of the form, click the Edit icon. once done, click save. 

Step 18 - Click the Add button to add a new section to the form. The add section Screen will appear. 

Step 19 - Give a name to the new section and click Save. 

Step 20 - To add a field or question to a section, click the icon relevant to the section. The Section becomes editable. 

Step 21 - To add a question, complete the following fields of this screen

Step 22 - Click the Add button to add more questions. Once all the questions are added, click Save. 

Step 23 - Create the best match rules to select the most suitable candidate for the vacancy. If the HR admin wants to automatically shortlist candidates based on certain criteria, they can use the "Best Match Rules" to expedite the hiring process by directly adding those candidates to the shortlist.

Step 24 -Include the section name as displayed below and select the newly added questions

Step 25 -Select the condition as shown below. 

Step 26 -Select action to be performed when a candidate has picked the selected option when applying for the cavancy. 

Step 27 - Click publish in the Job posting page, when you are ready to publish the vacancy. 

 

Step 28 - When you click the "Website" from the 'Job Posting' section, you are directed to the job page where all the jobs are listed. 

 

The job vacancy page is shown as below. 

 

 Step 25 - Once the candidates have applied for the vacancies, the user can view the candidates who have applied for each vacancy by clicking the icon in each vacancy. In this option, it is possible to view how many candidates have applied, hired, rejected, etc. The stages will be based on the interview flow that has been configured in the system. Refer to the below example.

 

 

Upon clicking on a particular stage, the user will get directed to the candidate view of that particular stage. As per the above screen, when the user clicks the "Application Received" stage, they are directed to the candidate view of the Application Received stage. 

 

Note - Only the vacancies that are 'New', 'Published', and 'Unpublished' will be considered for Parallel Vacancies Count customers have purchased. Vacancies in a 'Closed' state are not considered in the Parallel Vacancies Count.