A vacancy template, also known as a job vacancy template or job posting template, is a pre-designed format or structure that organizations use when creating job advertisements for open positions. It serves as a standardized outline that includes essential details about the job, such as job title, responsibilities, qualifications, and application instructions. Having vacancy templates offers several benefits:

1. Consistency: Vacancy templates ensure consistency across all job postings. They help maintain a uniform look and feel for job advertisements, which can enhance the organization's professional image.
2. Time-saving: By using a pre-designed template, HR teams can save time and effort in creating individual job postings. The basic information is already laid out, and they only need to customize the specific details for each role.
3. Clear and Complete Information: Templates encourage recruiters to include all the necessary information about the job, including job responsibilities, qualifications, benefits, and application instructions. This clarity attracts better-suited candidates and reduces inquiries from applicants seeking more details.

In OrangeHRM, vacancies can be added using two methods.

1. Add New Vacancy

2. Add from a Template

When adding a vacancy through the template, it gives you several advantages.

1. The content for an already posted job can be reused. 

2. The workflow used in the template can also be reused.

3. Job Posting details can also be reused.

Step 1 - Select Recruitment → Configuration → Vacancy Template from the menu.

Step 2 - Click on the "Add Vacancy Template" button.

Upon clicking, the "Vacancy Template" screen will appear.

To continue from the above screen, please refer to this article to learn how to create a vacancy template in OrangeHRM - How to create a new Vacancy

How to Filter Vacancy Templates

Step 1 - Click on the "filter" button located in the top-right corner of the screen. 

Step 2 - Select a Job title, Sub unit, Location, and Date, then click on the "Search" button.

Once you have applied your selected filters, the system will display a list of filtered records based on the criteria you have defined.