A company may open up new vacancies and as a result, many candidates may apply for those vacancies. However, only a few candidates get hired for the vacant job positions while other candidates are rejected. Sometimes, as a common practice, HR personnel may tend to archive the best candidates even though they are no available job vacancies at a particular time.

HR carries out such activities to maintain a pool of good candidates for future reference. However, HR personnel can only archive this information for a few months and afterward, they should delete it because it is not legal to maintain the data of another for a very long time. With the help of OrangeHRM, a company can completely delete candidate records. This action can only be conducted by the admin but in order to perform this action, the 'Maintenance' module must be purchased.

Step 01 - Go to Employee Management → More Purge Records → Candidate Records. 

The 'Purge Candidate Records' screen is displayed as follows. 

Step 02 – Verify the Admin Password. The "Purge Candidate Records" Screen is displayed as follows.

Step 03 – Select the desired vacancy from the dropdown. Then the details of the candidate are shown.

Step 04 – Click "Purge All". Upon clicking "Purge All" the confirmation page is displayed.

Step 05 – Click "Yes, Purge" or completely delete by clicking all the candidate records.