Introducing Short-Term Leave Entitlement

Short-term leave entitlement refers to the amount of paid time off or leave that an employee is entitled to for short-term absences from work. It typically includes various types of leave, such as comp off leave, in-lieu leave, sick leave, personal leave, or emergency leave, which are granted in certain circumstances. Short-term leave entitlements vary from company to company and are often outlined in employment contracts, company policies, or labor laws. These entitlements are designed to allow employees to take time off work for personal or medical reasons without losing their regular wages or facing negative consequences.

In response to requests from our clients, we have incorporated support for short-term validity periods for leave entitlements. Short-Term Leave Entitlement (STLE) is a feature that has the capability to assign leave entitlements for a shorter period of time. The STLE leave types are typically shorter in duration, at most two or three months, compared to long-term or extended leaves. The exact amount of time taken and how companies define short-term are variable. 

With STLE, users have the ability to:

• Enable STLE for leave types
• Set validity period
• Add, edit, or delete any entitlements by Admins, HODs, and Supervisors
• Check STLE leave balance
• Apply or assign leave with STLE 
• Generate short-term leave entitlements and usage report
• Display STLE balance in the employee dashboard
• Create cross-module reports for STLE

In order to enable this feature for the leave types please contact our support team at goldsupport@orangehrm.com. 

Now the STLE leave type is added to the system. If the user wishes to change the validity period of the leave type,  that is possible by clicking ‘Leave Rule’  and changing the number of days.

Now the Admin can add entitlements for employees who need this leave type. To add STLE for an employee, simply go to ‘Add Leave entitlement’ from the Leave module. 

Now the employee has been added with the entitlements valid for 60 days as defined by the HR Admin. 

Leave Approval Reminder Notification

In this release, we have introduced two new email notifications under the “scheduled” email alerts section. 

• Leave approval reminder summary 
• Leave attachment submission reminder 

Leave approval reminder summary 

This new email notification has been introduced in order to send out email notifications when an employee requests leave from their supervisor. This new notification allows a supervisor to receive a summary email of all outstanding requests, rather than an email for every leave request. 

Additionally, the HR admin will get a summary email notification of all the requests that are not yet reviewed

Leave attachment submission reminder 

A Leave Attachment Submission Reminder is a notification sent to employees to prompt them to submit any required attachments or supporting documentation when requesting a leave of absence. When an employee applies for leave, particularly for specific types of leave such as medical leave, maternity leave, or sabbatical, the company may require certain documents or proofs to be submitted along with the leave request.

By sending out these reminders, the HR department can streamline the leave application process and ensure that all necessary documents are submitted in a timely manner, facilitating smooth leave processing and accurate record-keeping.

For the Affected employee

For the HR admin/Supervisor (or Any)