The Leave Alert notification in OrangeHRM allows HR to email employees about who will be on leave in an upcoming period.
Go to Leave → Configure → Notifications to set it up.
For example, To notify Account Managers in Texas about employees on leave in Dallas for the next 2 days:
Notification Name: Employees on leave for the next two days
Send On: Monday
Leave for Next: 2 days
Subject: Details of employees on leave for the next two days
Recipients:
Job Title: Accounts
Location: Texas
Include Leave Of:
Location: Dallas
Job Title: All
Step 1 - Click "+" button notification and complete the information
The Notification(s) can be configured to define who should receive leave information based on Sub Unit, Location or Job Title. This email notification can be configured to be sent daily or weekly.
| Field | Description |
| Notification Name | Name of the notification which needs to be added. E.g. Employees on leave on next two days |
| Send On | How often the notification should be sent. E.g. Each day, Monday |
| Leave for next | Set how many days of leave E.g. 2 days |
| Mail Subject | Set the email subject name E.g. Details of the employees on leave for the next two days |
| Include Leave Type | This is enabled by default and it is not editable. |
| Send to Employees with | Set only the employees with the following job title, subunit or Location |
| Job Title | The email notification sent only to the employees with the selected job title. |
| Sub Unit | The email notification sent only to the employees within the selected subunit. |
| Location | The email notification sent only to the employees within the selected location. |
| Include Leave of Employees with | Include the employees who are on leave for the selected job title, subunit or Location |
| Job Title | Include the employees who have this job title. |
| Sub Unit | Include the employees who have this Subunit. |
| Location | Include the employees who have this Location. |
Once this form is completed and you click save, the following message is displayed in a pop-up window.
Sample email notification
If there are leave requests in pending and approved statuses, these will be included in the email notification as shown in the below image.