Employee work schedules are the specific days and hours set by an employer that an employee is expected to work. These schedules can vary widely depending on the type of job, the industry, and the needs of both the employer and the employee. Here are some types of work schedules:
- Full-time schedules: Typically involve working 35-40 hours or more per week. Full-time schedules can be standard (e.g., 9 AM to 5 PM, Monday to Friday) or include shifts that cover evenings, nights, and weekends.
- Part-time schedules: Employees work fewer hours than full-time, often less than 35 hours per week. Part-time schedules can be irregular or set within specific days and hours.
Step 1 - To access this feature, go to Employee Management > More > Configurations > Work Schedule
Step 2 - To add a schedule, click the + button, and a pop-up window will be displayed below.
- Fixed Schedule
- Flexible Work Hours (Daily)
- Flexible Work Hours (Weekly)
Fixed Schedule
Step 2 - Enter the schedule name under the "Schedule Name" field. After that, select the country if you want to make this shift default for any new employee joining from this country.
Step 3 - Define the working, half days, or nonworking days based on the schedule. Click Save.
Exclude break from duration
The system now evaluates the total work duration across all attendance records for the day before applying break deductions based on the work schedule or roster. If an employee takes a shorter break than scheduled, the system deducts the remaining time. If a longer break is taken, no additional deduction is applied. This applies to all working days and is triggered only when the minimum work duration is met.
Flexible Work Hours (Daily)
Step 2 - Enter the schedule name under the "Schedule Name" field. After that, select the country if you want to make this shift default for any new employee joining from this country.
Step 3 - Define the no of working hours per day based on the schedule and click Save.
Flexible Work Hours (Weekly)
Step 2 - Enter the schedule name under the "Schedule Name" field. After that, select the country if you want to make this shift default for any new employee joining from this country.
Step 3 - Define the no of working hours per week based on the schedule and click Save.
Work schedules can be created weekly or daily by defining the shift-in and out times, including break-in and out times. Additionally, you can select working days, half days, and non-working days for the week.
| Field | Description |
| Schedule Name | Enter the name or identifier for a particular schedule. |
| Set as Default to (Country) | This field suggests that there may be an option to set the schedule as the default for a specific country. |
| Day | Indicates the day of the week for which the schedule is applicable. |
| Type | Select the Working Day, Half Day, or Non-Working day |
| Shift In | Represents the starting time of the shift for the specified day. |
| Shift Out | Represents the ending time of the shift for the specified day. |
| Break Start | Indicates the beginning time of a break during the shift. |
| Break End | Specifies the ending time of the break during the shift. |
| Duration | The overall duration of the shift, excluding any breaks. |
| Exclude break from duration | Enable to exclude break time in/out |
Step 2 - Fill in all the details. After that, click the save button.
Step 3 - We can edit or delete the "Work schedule" as follows
With the introduction of the work schedule feature in the job tab of the employee profile, Supervisors and Heads of departments can only make changes to the work schedule section.
Overnight Shift Support
Overnight Shift Support for Leave ensures accurate leave calculations for employees whose work shifts span across two calendar days. With this enhancement, the system correctly identifies and applies leave based on overnight attendance records, preventing miscalculations caused by date boundaries.
Step 4 - Once the work schedule is completed, go to the employee profile > job section and update the correct work schedule for the employee.