The Document Template Manager is a tool that manages the document templates efficiently in an organization. The Admin can create document templates by defining the PIM section, paper size, margins, tokens, and supporting images. When those templates are created, both Admin (on behalf of employees) and ESS users can view them as pdf documents that are designed to individually address each employee.
In order to view the PIM document template list Select PIM >Configuration>Document Templates from the Main Menu.
Step 1 - Click ‘Add’ button in the Document Template Screen. The Add Document Template Screen will appear.
Step 2 – Complete the following fields and sections.
|
Field |
Description |
|
Name |
Name of the Document template |
|
Link to Section |
The document can be linked to any of the four sections below. • Personal Details • Contact Details • Job • Salary |
|
Description |
Description of the template |
|
Text Area |
Add the body of the template. Use the WYSIWYG editor to style and format the document. |
|
Tokens |
Token is the data fields in the employee profile. Place the cursor in the text area where you want the token placed and select the token from the drop-down list. |
|
Image |
Click the ‘Image’ button to add an image to the document. |
|
Paper size |
Set the paper size. (A4, A3, Etc..) |
|
Margins |
If you leave these 4 fields blank, the margins will be set at 10mm. you can override them by specifying values to the fields. |
Step 3 – Click ‘Save.’ You can see the new template in the Tab you have specified.