Refer to this article if your version is above 7.4.1
A company may hire employees in abundance but simultaneously a company needs to have a proper and simple termination process in order As much as a company invests time and resources in the employee hiring and onboarding process it is equally important to ensure a simple, and faster termination process.
Terminations can happen due to many reasons such as :
- Contract Not Renewed
- Deceased
- Resigned
- Resigned- company requested
- Retired
The “Terminate employee” feature of OrangeHRM encompasses all the above-mentioned criteria hence easing the process of termination for the employers.
Go to PIM-> Employee List
Step 1- The user needs to select the employee which they are planning to terminate from the Employee List. Then, navigate to the ‘Job’ Tab of the employee profile, click the ‘Terminate Employee’ button. The Terminate Employment Screen appears as below.
Step 2 – Select a ‘Reason’. from the drop down of predefined termination reasons. Under PIM> Configuration> Termination Reasons. Add the termination date. Add the ‘Note’ (optional). Mark the ‘Adjust Leave Entitlements’ checkbox (optional)
Step 3 – Click ‘Confirm.’ Then the employee is removed from the current employee list.
Adjust Leave Entitlements when terminating
Step 4 - If the user has marked ‘Adjust Leave Entitlements’ checkbox and upon clicking the ‘confirm’ button the ‘Adjust Leave Entitlements’ appears per terminated employee’s leave type and leave balance.
| Field | Description |
| Leave type | This field shows the available leave type for that particular employee. |
| Entitlement | This field shows the entitled days for the leave. |
| Adjust To | This field allows adjusting the entitled days. Ex: If an employee has 12 days of entitlements for a particular leave type admin user can adjust the entitlements when terminating the employee |
Step 4 - Fill the ‘Adjust To’ field and click ‘Save'
If the termination date is a future date, then the system does not do any changes to the profile. The employee has access to the system until the terminated date is reached. On the day of the termination, the system terminates the employee and disable the employee user account.
Refer the following :