General Data Protection Regulation (GDPR) is in force in Europe from 25 May 2018. This is all about strengthening and unifying data protection for all individuals within the European Union (EU). It also addresses the export of personal data outside the EU, enforces penalties for breach and defines stronger conditions for consent. At its heart, GDPR is about protecting the rights of individuals (think employees and job candidates).

GDPR provides the following rights for individuals:

• The right to be informed
• The right of access
• The right to rectification
• The right to erasure
• The right to restrict processing
• The right to data portability
• The right to object
• Rights in relation to automated decision making and profiling.

GDPR not only applies to organizations based within the EU but it also applies to those that are tracking the personal data of staff located in the EU. For more background information on GDPR, please refer to the OrangeHRM white paper located at http://blog.orangehrm.com/2017/11/17/gdpr/.

OrangeHRM is now offering GDPR compliance with its latest version 6.4. Specific capabilities include:

The system provides the possibility to obtain the consent of the applicant through the job application to retain the applicant’s data.

The system now allows Admin to Purge terminated employees and candidate data from the system.

Maintenance >> Purge Records >> Employee Records

Maintenance >> Purge Records >> Candidate Records

Ex: XYZ Pvt Ltd is based in the UK. They are using OrangeHRM as their HRMS. With GDPR regulations coming into effect from 25 May 2018 they are seeking ways to comply with it.

This is an ideal situation that XYZ could upgrade their system to OrangeHRM latest version (6.4) that is tailored to comply with GDPR regulations.