Refer to this article if your version is above 7.4.1

Recruitment is the process of finding and hiring the best and most qualified candidate for a job opening and encouraging them to apply for jobs in an organization”.

It is one whole process that begins with the identification of the needs of the company with respect to the job and ends with the introduction of the employee to the organization. Thus, the first step for this starts with creating a vacancy and this article describes how to create a vacancy.

In order to create a vacancy, you need to go through Recruitment -> Vacancies -> Add New Vacancy 

If you have already created a vacancy template it is easy for you to import when creating the vacancy.  To know about how to add a vacancy from a template, go to the below link. 

Vacancy Template

 

 

Filter Vacancies 

Use the available fields to narrow your search or to filter your result.

Field	Description
Job Vacancy	Search by the job vacancy name
Hiring Manager	Search by the hiring manager for the job vacancy
Job Title	Search by the title of the job
Sub Unit	Search by the subunit of the job vacancy
Location	Search by the location of the job vacancy
Status	Search by the status of the job vacancy
From	Search by the duration of the posted vacancy
To	Search by the duration of the posted vacancy
Include Closed Vacancies	Search by including the closed vacancies

 

Step 1 - Click add button in the vacancy screen and select the Add New Vacancy Option. 

 

 

Step 2 - Complete the following fields of this screen:

Field	Description
Vacancy Name	The title of the new job vacancy
Job title	Select from a dropdown list of Job Titles populated via the Admin section
Location & Subunit	The Location and the Department relevant to the job vacancy. Not mandatory.
Hiring Manager	The name of the Hiring Manager relevant to the job vacancy. One vacancy can have multiple hiring managers.
Number of Positions	The number of applicants who will be chosen for the job
Request consent to Keep Candidate Data for Later Processing	Upon enabling this option, a checkbox is shown in the job page when applying for a vacancy where candidates can provide consent to keep their data in the system for future purposes.
Resume Required	Upon enabling this option, it shows that the resume is required

Step 3 - Click Save. Then the new vacancy appears on the Vacancy List.  

Step 4 - Click the Configure icon  corresponding to the vacancy you created. Then the Vacancy Workflow Screen appears

Step 5 - Click to edit the workflow. Then the Modify Workflow Screen appears.

Step 6 - Click to add a new stage/level to the workflow. The system prompts you to choose:

• Test
• Interview

 

 Step 7 - If you chose to add an Interview, the Add Interview to Workflow Screen appears.

Step 8 - Complete the following fields of this screen:

 

Field	Description
Interview name	An appropriate name for the interview.
Interview Type	The method by which the interview will be carried out: · One-to-one Interview · Panel Interview · Phone Interview
Interviewers	Select the appropriate interviewers from a list of all employees defined in the system.
Interview Template	Select the appropriate template from a list of interview templates in the system. You can also choose “Unstructured” to create a new interview template.
Interview Outcome	The method by which the outcome of the interview will be determined: · Numeric Score · Pass or Fail

Step 9 - Click Save. 

Step 10  - If you chose to add a Test, the Add Test to Workflow Screen appears.

Step 11 - Complete the following fields of this screen:

Field	Description
Standard Test	Choose from a list of tests defined in the system.
Test Outcome	The method by which the outcome of the test will be determined: · Numeric Score · Pass or Fail
Test Coordinators	A test coordinator from the list of all test coordinators defined in the system

Step 12 - Click Save.

Step 13 - Repeat the process until all necessary interviews or tests have been added to the workflow, then click Done.

Step 14 - Navigate to the Job Posting tab

Step 15 - Using the text editor, add a description and any desired images to the Job Posting, then click Save.

Step 16 - Step 3: On the Job Posting tab, click View Application Form in the Job Posting tab. Then the Application Form Screen appears.

Step 17 - To edit the header and footer of the form, click the Edit  icon. once done, click save. 

Step 18 - Click the Add button to add a new section to the form. The add section Screen will appear. 

Step 19 - Give a name to the new section and click Save. 

Step 20 - To add a field or question to a section, click the icon relevant to the section. The Section becomes editable. 

Step 21 - To add a question, complete the following fields of this screen

Field	Description
Question	Either: · Choose a predefined question from the Question Pool Add a new question
Answer Format	Select the appropriate answer formats from the list below. · Free Text Small · Free Text Large · Date · Number · Email · Country · Currency · File attachment · Dropdown · Radio Buttons · Checkboxes
Required	If selected, candidates must answer this question to respond to the job posting

Step 22 - Click the Add button to add more questions. once all the questions are added, click Save. 

Step 23 - Click publish in the Job posting page, when you are ready to publish the vacancy. 

Note - Only the vacancies that are 'New', 'Published' and 'Unpublished' will be considered for Parallel Vacancies Count customer has purchased. Vacancies in 'Closed' state are not considered to the Parallel Vacancies Count.

Step 24 - When you click the "Website" from the 'Job Posting' section, you are directed to the job page where all the jobs are listed. 

 

 

 Step 25 - Once the candidates have applied for the vacancies, the user can view the candidates who have applied for each vacancy by clicking the  icon in each vacancy.

In this option, it is possible to view how many candidates have applied, hired, rejected, etc. The stages will be based on the interview flow that has been configured in the system. Refer the below example

Upon clicking on a particular stage, the user will get directed to the candidate view of that particular stage. As per the above screen, when the user clicks the "Application Received" stage, they are directed to the candidate view of the Application received stage.