A GDPR compliant company is required to dispose of employee information immediately once when an employee leaves the company. Other than this reason, a company may want to dispose employee information to maintain their level of professionalism as well. Also, it is illegal to maintain employee records for a long period of time as per regulations imposed by GDPR. OrangeHRM understands these needs and is fully capable of fulfilling those needs through its ability to get rid of employee records in an efficient manner. However, this action can only be performed if the 'Maintenance' module is purchased and also such action can only be performed by the admin users.
Go to Maintenance-> Purge Records -> Employee Records .
This path triggers the ' Purge Employee Records' screen.
Step 1 – Verify the Admin password. 'Purge Employee Records' screen is displayed as follows.
Step 2 – Select the desired 'Past Employee' from the dropdown and click ' Search'. Then the details of the employee are shown.
Step 3 – Click 'Yes, Purge'. Upon clicking 'Yes, Purge'. the confirmation page is displayed.
Step 4 – Click 'Yes, Purge' to completely delete all the employee records.