Activating an Inactivated employee's user access in a system is important when the employee rejoins the organization, either as a returning team member or in a different capacity such as a consultant or contractor. This action restores their ability to access the system without any instructions and without the need to create an entirely new profile. In these scenarios where previous access settings, history, or permissions are essential, reactivating rather than recreating a user helps maintain the data continuity and avoids redundancies in recode. Moreover, activating and exiting profiles ensure the employees can quickly reintegrate and continue operations seamlessly, which is beneficial for projects and tasks that require their immediate contribution.
Step 1: Go to Employee Management > Employee List > Click Filter
Step 2: Go to filter and click the filter button on the top right corner of the screen. The ‘Filter Employee By’ screen is displayed as follows.
Step 3: Then enter the past employee's name in the employee name field and select the "Past Employees only" option from the include field.
Step 4: Go to the past employee's profile and navigate to the Job section.
Step 5: In this section click "Activate Employment" and in the popup window select the required field and click 'Confirm'.
The profile is active, but the user account needs to be activated through the HR Administration module.
Step 6: Go to the HR Administration > Users > Click Filter
Step 7: Go to filter Click the filter button on the top right corner of the screen. The ‘Filter users’ screen is displayed as follows.
Step 8: Select the 'Disabled' option from the status field to check the user account or enter the past employee's name from the Employee Name field and change the status field to "Disabled" or "All" and click 'SEARCH'.
Step 9: Find the inactivated / disabled account click the Edit button and change the status from disable to enabled
Step 10: Upon successful update, the system will show the confirmation messages as shown below.