The Preboarding functionality is already available from OrangeHRM under Onboarding as a licensed module. The following new functionality is available to all clients who have licensed this module.
3.1 Introducing Preboarding to Onboarding
OrangeHRM Preboarding is a process designed to help new hires transition smoothly into a company before their official start date. It allows HR teams to engage with employees before their first day by providing essential information, collecting necessary documents, and completing onboarding tasks in advance.
How Preboarding Integrates with Onboarding in OrangeHRM
- Seamless Transition from Offer Acceptance to Preboarding
- Once a candidate accepts the job offer, HR can initiate Preboarding to complete essential paperwork, introduce company culture, and provide important resources.
- This ensures the employee is prepared before their official Onboarding begins.
- Document & Policy Completion in Preboarding
- New hires can review and sign policies, submit personal details, and complete compliance requirements.
- These documents are stored in OrangeHRM, reducing paperwork on the first day of work.
- Seamless Transition to Onboarding
- After the Preboarding phase, employees move into the Onboarding process, where they receive structured training, role-specific tasks, and system access.
- Preboarding tasks (like policy acknowledgments) will already be completed, so HR can focus on role-specific integration.
- Task Management & Progress Tracking
- HR can track which Preboarding tasks are completed and smoothly transition employees to Onboarding, avoiding redundant steps.
- Employees will see a structured list of Onboarding tasks, including training sessions, meetings, and system access setup.
- Engagement & Experience
- By reducing first-day admin work, employees can focus on meeting their teams and understanding their roles.
- A well-structured Preboarding and Onboarding process improves employee engagement and retention.
Preboarding sets up new hires for success before their first day, while onboarding helps them integrate into their role and the company culture after they officially join. OrangeHRM connects both processes to ensure a smooth and efficient employee transition.