OrangeHRM introduces the multiple iCal Feeds feature designed to streamline event management, including leave schedules and holidays. This new capability allows users to create personalized iCal feeds tailored to their specific needs, ensuring seamless organization and accessibility.

Key Benefits of Multiple iCal Feeds

• Create Custom Feeds – Users can generate iCal feeds for themselves, selected employees based on accessibility permissions, or even the entire organization.

• Seamless Calendar Integration – Sync effortlessly with popular calendar applications like Google Calendar, Outlook, or Apple Calendar.

• Stay Updated Anytime, Anywhere – Access real-time updates on employee leave and company-wide events, ensuring better planning and coordination.

This feature enhances productivity by providing a smarter and more efficient way to manage schedules. 

To access the iCal Feeds, navigate to Employee Management, then select More. There, you will find the iCalendar Feeds option—click on it to proceed.

How to create an iCalendar feed

The iCalendar Feeds section will now appear. To create an iCalendar feed, select "Create iCalendar Feed".

Upon clicking, a window will pop up, allowing you to create iCalendar feeds.

In order to create an iCalendar feed, refer to the table below as a guide. This table outlines the required fields and optional filters to help you customize your feed effectively.

Field Name	Description
Name*	Enter a name for the iCalendar feed.
Date Range* - Select the date range from the drop-down
Fixed Date Range -
From*	Select the start date for the events to be included in the feed. Format: MM-DD-YYYY.
To*	Select the end date for the events to be included in the feed.
Rolling Date Range Note: Please note that the inputs must be a whole number greater than or equal to 0
Within the Last*	Enter a number to define the start of the range.
and the Next*	Enter a number to define the end of the range.
Time Unit*	Select the corresponding unit of time from the dropdown.
Whose Events Will Be Visible
All Accessible Employees	Select this if you want the feed to display events for all employees you have access to.
My Events	Choose this option if you only want to see your own events, such as personal leaves and holidays.
Selected Employees	If you need to track specific employees, choose this option and filter by employee name, department, or other criteria below.
Filters for Selected Employees (Optional – Use to refine selection when "Selected Employees" is chosen.)
Employee	Type an employee’s name to include their events in the feed.
Sub Unit	Filter employees based on their department or business unit. Example: "Sales Department
Location	Select employees from a specific office location.
Job Title	Include employees based on their job roles.
Employment Status	Choose employees based on their work status. Example: "Full-time, Part-time, or Contract".
Job Category	Select employees from specific job categories
Work Schedule	Filter based on employees’ work shifts or schedules.
Cost Center	Select employees associated with a particular cost center for budgeting and tracking purposes.
Include Past Employees	Check this box if you want to include events for former employees within the selected date range.
Events to Display (Based on Employee Selection)
Leave	Choose this to display leave requests such as vacation, sick leave, and personal time off.
Leave Type	Select the Leave Type by Country
Leave Status	Select the calendar to show leave requests with specific statuses, such as Pending Approval, Scheduled, Taken, Rejected, or Cancelled. You can select one statuses.
Attachment Status	You can select the Attachment status as Available or Pending
Hide Leave Types from Subscriber’s Calendar	When enabled, certain sensitive leave types (like "Bereavement" or "Sick") can be hidden from general calendar views to protect employee privacy.
Only Show My Subordinates’ Leave	Restricts the calendar to display leave only for employees who report directly or indirectly to you. This is the default view for managers and supervisors.
Holiday	Select this to include public holidays in the feed.

*Fields marked with an asterisk (*) are "required fields" and must be filled in to successfully create an iCalendar feed.

After filling in the necessary details, click "Save" to generate your iCalendar feed. You can then integrate it with your preferred calendar application (Google Calendar, Outlook, Apple Calendar, etc.).

Once you create the iCalendar feed, it will appear as a record.

How to connect your iCalendar to a Calendar Application

Step 1: Click on the URL Actions button. A drop-down menu will appear; click Copy URL to get the calendar link.

Please note that clicking on the get new link button will disable the previous URL, and you may need to update the previously updated calendar URL with the newly created URL. 

Step 2: Copy the calendar link and log on to your calendar application. In your calendar app, look for the option to add an external calendar from a URL.

Below is an example from the Google Calendar. Add the previously copied URL and click the "Add Calendar" button.

Once you add the calendar, you will be able to access the leave list data from your calendar application.

How to Edit or Delete an iCalendar feed

To edit or delete an iCalendar feed, simply select the record you want to modify or remove.

Once you click the "Edit" button, a window will pop up, allowing you to edit the calendar feed details.

Once you click the "Delete" button, a window will pop up to confirm the deletion. Click the "Yes, Delete" button to confirm and remove the iCalendar feed.

How to Filter iCalendar Feeds

To filter the iCalendar feeds, click on the Filter button located at the top right corner of the screen. A window will appear where you can fill in the required fields. Afterward, click the Search button to apply the filters. If you want to reset the filters, click the Reset button.