The following functionality is provided as part of the OrangeHRM Core module. This module is available as standard in all OrangeHRM deployments.
Job and Salary enhancements
In this version, We have enhanced the user interface within the employee job and salary section to highlight key information. In the PIM module when you navigate to the job section of the employee’s profile, the job-related data is now divided into subcategories such as Employment Details, Job History, and Attachments.
The job summary header is positioned at the top to highlight key details relating to the employee's job title, join date, location, and subunit.
Under Employment Details, the user has the ability to create a new document or generate a snapshot report to capture a previous year's job details as shown in the image below. Should you wish to verify an employee's employment for a specific date in the past, you may do so by selecting that date and then checking the job information for that date.
Once you have visualized the employee's previous record details through the Snapshot feature, you can exit from that window by simply clicking on the snapshot exit icon shown below.
You can now quickly switch from the Employment Details tab to the Job History tab of the employee. Here, you are presented with key information including a historic list of the employee’s job-related information, displayed under 5 subcategories. The Event, Effective from date, Field, the previous information is referenced in the ‘Changed From’ column and the new information is detailed under Changed To.
Additionally, you can add job history records by clicking on the “Add Job History” button. When adding job-related history records you can select the correct effective date so that the record will be listed accordingly.
When adding history records concerning job details, you can select the required fields that need to be updated. Also by selecting the event you can see job record changes based on the effective date that you have chosen. Once the historical record has been added, it will be placed in the history section based on the effective date.
If you wish to check the Audit log to see what changes have been introduced this is now possible by clicking this icon. History records may be readily changed or deleted as needed from here.
Similarly , when you go to the salary Tab of the employee’s profile, the salary section has been updated to display salary-related information under the subcategories of Compensation, Salary History, and Attachments
Previously, the compensation information relating to an employee was grouped together. Now the system presents this information separately as ‘Cost to the Company’ and Total Payable’. This ensures a more streamlined view ensuring the user now has greater visibility into the costs to the company and its total payable amounts.
The latter part of the screen displays the total gross pay amount and the total deductions for the employee for quick and easy reference.
Within this section, the user now also has the ability to create a new document and generate a snapshot view of an employee’s salary for the previous year as per the image below. Should you wish to verify an employee's compensation for a specific date in the past, you may do so by selecting that date and then checking the salary information for that date.
Once you have visualized the employee's previous record details via the Snapshot feature, you may quickly exit from that window by clicking on the snapshot exit icon.
In this 7.4 release, within the Salary History section, the history details pertaining to each employee are listed under the following columns: Event name, Effective date, the changed from and changed to fields, and the Percentage change. Changes to Salary are now more easily visible as they are clearly denoted by a new symbol that shows the total percentage increase or decrease in pay for each employee.
If you wish to check the Audit log to see what changes have been introduced this is now possible by clicking this icon. History records may be readily changed or deleted as needed from here. When adding history records relating to salary information, you can select the required fields that need to be updated. Also by selecting the event, you can see the changes to the salary records based on the effective date that you have selected. Once the historical record has been added, it is listed in the history based on the effective date.
Also, in this release we have introduced and further improved the following PIM reports:
- Job and Salary History Report
- Job Event Report
- Salary Events Report
With the Job and salary events report you may now retrieve the required information by defining the time period that covers the changes you wish to check. This report can be downloaded to PDF and CSV formats.
Login Page improvements
The OrangeHRM login page has been further enhanced to facilitate the presentation of useful information about the latest news related to the new features available in the OrangeHRM system. This valuable data can further educate and offer additional information to help HR better manage their tasks and activities. This can be disabled if not required.