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    How to access employee attendance records

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    OrangeHRM Administrator
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    Employee attendance reports are a visual representation of the workers' attendance, absences, sick leave, and other activities over time. These attendance records may be printed or made available. The attendance, absence, and approved leaves of employees recorded in the attendance record can assist you in calculating hours and managing payroll as an employer.

    Monitoring employees' attendance will also assist you in identifying when workers violate the company's attendance policies.

    Through the OrangeHRM Attendance reports now it is possible to view the Employee Attendance data without any hassle. 

    Step 1: Go to Attendance > Employee Attendance 

     

    2022-03-21_18_29_35-Window.png

     

    Step 2:  Filter employee attendance sheets 

    Filter

    Description

    Pay Policy

    Filter employee attendance sheets by selecting a specific pay policy

    Pay period  

    Filter based on the Pay period

    Employee Name

    Filter Employee Attendance sheets for a specific employee

    Subunit

    Filter Employee Attendance sheets based on a specific subunit 

    Location

    Filter Employee Attendance sheets based on a specific Location

    Job Title

    Filter Employee Attendance sheets based on a Job title

    Employment Status 

    		 Filter Employee Attendance sheets based on an Employment Status

    Supervisor Name 

    		 Filter Employee Attendance sheets for a specific supervisor 

    Include

    		 Filter Employee Attendance based on current, past or current & past employees

     

    Upon selecting the suitable filters, the system automatically shows the results below. You can download the information to PDS and CSV formats.

     

    Step 3: Click the Maximize icon.

    By clicking this maximize icon you can see the employee attendance details on a full-size screen. 

    attendance_1.png

     

    Clicking into any individual employee timesheet in the system will take you to that specific employee timesheet where you can see the detailed version of the employee attendance details.

    att3.png

    As an admin or a supervisor user, it is possible to correct the employee attendance data on behalf of the employee by selecting the date.

    Step 4: Select the date and click the edit icon. Select the correct clock in/out time and it is possible to add comments by clicking the comment icon. 

    att4.png
    att5.png

    Step 5: Below the date and time you can see the geolocation of the user, This is captured as the location when the user logged in to the system.

    Step 6: Users now have the ability to add a selfie at the point of login, and it is visible here when you toggle the picture icon. 

    In order to enable the geolocation and selfi-capturing please contact goldsupport@orangehrm.com

     

    Step 7: By clicking the delete icon it is possible to delete the record and enter the clock in/out time.

    Step 8: If there are multiple attendance records for a single day, by clicking the "+Add" icon, add the records.

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