An organization needs to communicate the correct information to the appropriate stakeholders to avoid breaches or miscommunications and to ensure that required tasks are not overlooked. With the OrangeHRM E-mail Notifications feature, you can accurately set subscribers to avoid such situations.
For example, if an organization receives a candidate application for a published vacancy, the admin user can configure the OrangeHRM system to trigger an email to the Hiring Manager when this event takes place.
This feature also allows the Admin user/s to subscribe to E-Mail notifications that are sent to Employees as well as Supervisors. As the Admin user, you can specify an E-mail address to which a copy of the notification will also be sent. You may also select what type of notifications should be received.
Other Notifications
Once the Training Module is activated in the system, a set of email notifications will also be enabled under the 'Other' section within Email notifications. The following screen captures the available notifications for the OTM module:
| Notification Type | Description |
| (General/Hiring) Request Desk: Request Owner Removed | The request owner will receive the notification once they have been removed from the request. |
| (General/Hiring) Request Desk: Request Owner Updated | The request owner will receive the notification once they have been assigned to a request. |
| (General/Hiring) Request Desk: Request Type Owner Removed | The request owner will receive the notification once the request has been removed and the ownership is delegated to another employee. |
| (General/Hiring) Request Desk: Request Type Owner Updated | The request owner will receive the notification once the request has been updated and the ownership is delegated to another employee. |
| On/Off Boarding - Event Due Date Updated Notification | The Event owner will get notified once the event's due date is updated. |
| On/Off Boarding - New Event Created Notification | The Event owner will get notified once a new event is created. |
| On/Off Boarding - New Task Created Notification | The Task owner will get notified once a task is created/assigned to them. |
| On/Off Boarding - Pending Task Notification | The Task owner will get notified if there is a task that needs to be actioned. |
| On/Off Boarding - Reminder Task Notification | The Task owner will receive a notification when the task's due date is approaching, prompting them to take necessary action. |
| On/Off Boarding - Task Cancellation Notification | The Task owner will get notified if a task is canceled. |
| On/Off Boarding - Task Due date Updated Notification | The Task owner will get notified if the task's due date is updated. |
| Online Assessment Courses - Assessment Completion | Once this email notification is enabled, the system notifies the subscribers of the completion of an assessment by an employee, along with results, including a URL for the certificate. |
| Online Assessment Courses - Course Assignment | The course assignment email notification informs the participant that the course has been assigned, as well as the course access information. Other subscribers will be notified of the assignment of the course to an employee. |
| Online Assessment Courses - Course Assignment on Job Record Change | This email notification will inform the employees and other subscribers of the courses assigned to him/her based on a recent job change. |
| Online Assessment Courses - Course Content Change | Once the content of a course is changed in the system, this email will notify employees of that content change and encourage the employees to take the course again if required. |
| Online Assessment Courses - Course Re-Assignment | Employees will get notified if a course has been reassigned to them. |
| Online Assessment Courses - Course Approver Assignment | Employees will get notified if they have been assigned as approvers. |
| Online Assessment Courses - Course Approver Removed | Employees will get notified if they have been removed from the approvers. |
| Online Assessment Courses - Course Reviewer Assignment | Employees will get notified if they have been assigned as reviewers. |
| Online Assessment Courses - Course Reviewer Removed | Employees will get notified if they have been removed from the reviewers. |
| Online Assessment Courses - Maximum Attempts Reached | Employees will get notified if they have reached the maximum number of attempts for the assessment. |
| Punch In Reminder Notification | Employees will get notified if they have missed to perform Punch In |
| Punch Out Reminder Notification | Employees will get notified if they have missed to perform Punch Out. |