To ensure accurate timekeeping, authorized supervisors and administrators can manually add or adjust punch-in and out records for their team members directly from the Timeline View.

• For Regional Admins: You can add punch records for any employee assigned to your region.
• For Supervisors: You can add punch records for your direct subordinates.

Using this function allows you to correct missed punches or adjust times as needed, maintaining the integrity of your team's timesheets.

Step 1 - Search for the name of your employee or subordinate. 

Step 2 - The attendance record related to the employee you searched will appear here. Click on the employee name in the record to view it.

Step 3 - Upon clicking, the following screen will appear. Click on the "Edit in Timeline" button to view the attendance record.

Step 4 - Click on an attendance record you want to edit to expand it, then click the "Edit in Timeline" button.

Step 5 - Upon clicking, the following screen will appear. 

Step 6 - Under attendance records, click the "+ Add Record" button. After clicking the Add Record button, the Add Attendance Record screen will appear on the right side of your screen.

Step 7 - Under the Add Attendance Record screen, you can enter the Date, Time, Time Zone, and Status (Punch In or Punch Out). You can also add a note if needed. Once done, click the "Add" button. 

Note: By default, the Time Zone will be set to your current location.

How to Edit Punch In/Out Records Using "Edit in Timeline View"

Step 1 - To edit an existing record, click on either the Punch In or Punch Out entry. You can then modify the Date and Time. You can also change the Status of an attendance record to switch between Punch In and Punch Out.

Step 2 - Once done, click the "Update" button.

Note: You cannot edit the Time Zone for attendance records that were previously added.

 

 

Step 3 - To delete any record, select the attendance record you want to delete and click on the "Yes, Remove" button.

 

Step 4 - Click the "Yes, Remove" button to confirm the deletion.

Note - If you have multiple punch-in and punch-out records that do not form complete pairs, 
the system will alert you. A warning message stating "Unpaired Records Found" will appear in
the top-right corner of your screen.

 

How to Auto-Populate Missing Attendance Records from a Scheduled Shift

or employees on predictable shift schedules, HR Administrators can use the Auto Populate button to instantly generate missing attendance records — rather than adding each punch one by one. The system maps the employee's scheduled shift start, end, and break times directly into the Timeline as punch records, with full validation and an automatic audit note.

This is the recommended approach when an employee forgets to punch in or out and their scheduled (Fixed or Rostered) shift for that date is know.

Step 1 - Open the Edit in Timeline View for the employee and date you want to correct, following Steps 1–5 of the "Add" workflow above.

Step 2 - On the Timeline View, locate the date with the missing attendance record. Click the "Auto Populate" button at the top of the panel.

Note: Auto Populate uses the employee's assigned Fixed Shift or Rostered Shift for the selected date. If no shift is configured for that date, the Auto Populate button
will be disabled.

Step 3 - A confirmation dialog will appear showing the shift times that will be used (start time, end time, and any configured breaks). Review the details and click "Confirm" to proceed.

Note: All Auto-Populated records carry an explanatory note tag. This tag is visible in the Timeline View, in the Attendance Report exports, and in the Audit Trail under HR Administration → Audit Trail with the action source "Auto Populate".

Step 4 - The system instantly generates the Punch In, Punch Out, and break records on the Timeline. Each newly created record is tagged with a system-generated note identifying it as Auto-Populated for audit purposes.

Note: Auto Populate skips any date that already has a complete punch pair on the Timeline. If partial punches exist (for example, a Punch In but no Punch Out), the system will only fill the missing entries — your existing records are preserved.