HR teams often struggle to determine the correct salary range for employees, especially when compensation varies by job role and location. To address this challenge, the system now allows job titles to be linked with pay grades and configured with location-based pay ranges. This enhancement ensures HR can easily identify the appropriate salary for each employee, promoting accuracy, consistency, and fair compensation across the organisation.

Step 01 - Navigate to the Attendance Module and go to the Pay Policies section.

 Select the Pay Policy for which you want to configure the break rules.

Step 02 - Upon clicking, the following screen will appear with the two main break rules available for configuration.

Note:  You can enable only one break rule per pay policy.

Exclude Fixed Break Duration

When enabled, the system deducts a predefined break duration once the employee meets the required minimum work hours for the day. The system evaluates the total work duration and any actual break time taken to determine whether an adjustment is needed. This deduction applies to all working days, including non-working days. If the configuration is disabled, no fixed break duration will be applied.

Step 03 - Check the box for "Exclude Fixed Break Duration". Set the Minimum Work Duration and Break Duration using hours, and click on the "Save" button.

Ex:- For instance, if an employee works a full shift of 9 hours and the enforced break duration is 1 hour, the system automatically deducts the 1 hour, resulting in an adjusted work time of 8 hours, regardless of whether the employee took an actual break.

However, if the employee has already taken a break longer than or equal to the enforced duration, no additional break adjustment is applied

Exclude Breaks based on Work Schedule/Roster

When enabled, this feature automatically deducts pre-defined break periods from an employee's total worked hours, based on their assigned Work Schedule or specific Roster shift. This ensures accurate calculation of payable time.

Step 04 - Enable the option: "Exclude Breaks based on Work Schedule/Roster". 

Upon enabling this rule, the option "Exclude Defined Breaks for Working Days" will be automatically enabled by default.

This feature allows you to automatically manage and deduct scheduled break times from an employee's total worked hours. By setting clear rules based on their work schedule or roster, you ensure accurate calculation of payable time, maintain labor law compliance, and streamline payroll processing for standard working days.

Under this setting, you will find two break rules. You can select either one of these rules to apply.

Deduct Scheduled Break Only if Employee Works across the Break Period

Deducts the scheduled break (e.g., 12:00 PM – 1:00 PM) only if the employee’s working hours overlap with the break period.

Example:

• Works 8:00 AM – 3:00 PM → 1-hour break deducted

• Works 8:00 AM – 12:30 PM → no break deducted

Exclude Scheduled Break Duration based on Minimum Hours Worked

Deducts the scheduled break once the employee works at least the specified minimum number of hours for the day.

Example: A 1-hour break is deducted if the 5-hour threshold is met, even if the employee clocks out before the scheduled break time.

Example: If the work schedule includes a 1-hour break from 12:00 PM to 1:00 PM and the minimum threshold is 5 hours, the break will be deducted only when the employee works 5 hours or more.

Step 05 - Enable the "Exclude Fixed Break Duration for Non-Working Days". It will open the Minimum Work Duration field and Break Duration, where you can set these durations using hours.

Step 06 -  Once all the rules are configured, click on the "Save" button.