Pay grade is the position that an employee holds on a scale of remuneration. This could be differentiated based on Seniority, Responsibility, Position, Role, etc. With the OrangeHRM tool, you can add pay grades to match your organizational requirements with ease.
Admin users can add the Pay grades as follows in the Admin module.
Step 1 - Go to HR Administration → Job → Manage Pay Grades.
Step 2 – Click the "+ Add Pay Grade" button. The Add Pay Grade screen appears as follows.
Step 3 – Enter a Name for the Pay Grade.
Step 4 - Job titles can now be mapped to pay grades. Enter the job title in the Job Titles field and select it from the list.
Step 5 - Click "Save." The new Pay Grade will be added to the list.
How to Edit a Pay Grade
Step 1 - To edit a pay grade, click the "Edit" button relevant to the new pay grade you created.
Step 2 - The Edit Pay Grade Screen would display. Make the changes and click on the "Save" button.
How to add a Pay range
Step 1 - To add a Pay Range, click on the "Pay Ranges" button relevant to the Pay Grade Record you need to update.
Step 2 - After clicking, the Pay Ranges screen will appear for the selected pay grade. You can add a new pay range by clicking the "Add Pay Range" button.
Step 3 - Upon clicking the "Add Pay Range" button, a new screen will appear. Use the table below as a reference to fill in the required information on this screen.
Step 4 – Complete the following fields on the screen. Click the "Save" button after completing the required fields.
| Field | Description |
| Country and Location |
Select the required Countries and Locations from the dropdown menus. Once selected, click the Done button to add them. |
| Currency |
Select the Currency type for salary. |
| Minimum Salary |
The Minimum salary for the pay grade |
| Maximum Salary |
The maximum salary for the pay grade |
Note - It is possible to add multiple currencies if the salaries are paid in different currencies for different countries. Repeat steps 4-6.
When you go to the salary section of the employee's profile and select the pay grades, you will be able to see the minimum and maximum values you have specified for each pay grade.
The system will now detect the most suitable pay grade based on the job title and provide a suggestion. You can click "Yes, Select" to update the pay grade or click "No, Dismiss" to cancel the suggestion.
Refer to the How to view employee profile information
The system will now display a message confirming that the pay grade has been deleted, even if you delete a pay grade.