The Additional Rules tab within a Pay Policy in OrangeHRM allows administrators to control how manual attendance records can be added or edited — and by whom. This is particularly useful for organizations that want to enforce strict shift-based attendance discipline and prevent unauthorized modifications to attendance data outside of scheduled work hours.

This article walks you through accessing and configuring the Additional Rules for a Pay Policy.

Prerequisites

• You must have Admin access to the OrangeHRM system.
• At least one Pay Policy must already be created under Attendance → Pay Policies.

Step 1 - Navigate to Pay Policies and from the main navigation, go to Attendance.

Step 2 - Select Pay Policies from the submenu.

Step 3 -From the list of available pay policies, locate the policy you want to configure and click on the policy name

Adjustments made to an Attendance Sheet are now captured in the Audit Trail under a dedicated Adjust action type. Each entry records Before, After, Created, and Deleted markers as applicable, giving a clear history of what changed and when.

Note: This extends the existing Audit Trail feature (Admin > Audit Trail) — filter by the Attendance module to view these entries.

[Screenshot: Audit Trail entry showing an Attendance Sheet Adjust action with Before/After values]

You will land on the Edit Pay Policy screen, which contains four configuration tabs:

• General Rules
• Round-Off Rules
• Break Rules
• Additional Rules

Step 4 - Click on the Additional Rules tab at the top of the form.

The tab will become active (indicated by the orange underline), and the available additional rule settings will appear.

Note - To enable this feature, at least one attendance editing permission must be enabled in the Attendance General Configuration.

Restrict Manual Attendance Record Add/Edit

This is a toggle switch that enables or disables the restriction on manual attendance record management.

To enable the restriction:

1. Click the toggle switch next to Restrict Manual Attendance Record Add/Edit.
2. The toggle will turn orange, indicating the restriction is now active.
3. Once enabled, two sub-options will become visible and selectable:

Restrict Employees from Adding/Editing Attendance Records Outside Shift

 Prevents employees from manually adding or modifying their own attendance records for time periods that fall outside their assigned shift schedule.

• How to enable: Check the checkbox next to this option.
• Ideal for organizations that want to ensure attendance records accurately reflect only the scheduled shift hours, eliminating the risk of employees logging time outside their designated work periods.

Restrict Supervisors/HoD from Adding/Editing Attendance Records Outside Shift

Applies the same restriction to Supervisors and Heads of Department (HoD), preventing them from adding or modifying attendance records on behalf of employees outside those employees' assigned shifts.

• How to enable: Check the checkbox next to this option.
• Useful for ensuring management-level edits are also bound by shift boundaries, maintaining audit integrity and fairness across the organization.

Click the Save button to apply the changes.

Step 1 - Open the Pay Policy you want to change.

Step 2 - Make your changes to the rules.

Step 3 - Set the effective date from which the change should apply.

Step 4 - Click Save.

Note: An employee's pay policy history is treated as a timeline when attendance is processed — each period uses the policy that applied at that time. If the current attendance sheet is already approved, a pay policy change cannot take effect immediately; it will take effect from the start of the next pay period.