The OrangeHRM E-Signature feature lets you collect signatures on HR documents directly within OrangeHRM, without relying on a third-party signing platform and without per-signature costs. It is available across the Performance, Recruitment, and Onboarding workflows — for example, performance review acknowledgements, candidate offer letters, and PIM document signing — and supports multiple signers on a single document. This article explains how the feature is configured and how the signing process works.

Signing methods

The feature supports two ways of signing, depending on the level of assurance required:

• Built-in signature: The signer types or draws their signature directly in OrangeHRM. This is the simplest option to set up and use.
• Certificate-based signature: Signing uses the organization's own certificate (for example, managed via Google KMS) for higher security. The client must provide and manage the certificate.

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Configuring the feature

Step 01 - Log in to your OrangeHRM instance as a System administrator and navigate to the Management Tools.

Please note that these configurations will only be available to System Administrators.

Step 02 - Navigate to the "Executable Tasks" section and select E-sign Configuration.

Step 03 - Upon clicking, the E-sign Configuration window will appear. Click on the dropdown under E-Sign Vendor and select OrangeSign.

Step 04 - Once selected, you can see that two fields will appear where you can add the Certificate Path and Google KMS Credentials. 

Step 05 - Once added, click on the execute button.