An email is sent to the team announcing the new employee's arrival. It includes their role, their background, a few fun facts from their self-introduction, and their profile picture so the team can recognize them on their first day.

Note: The New Hire's Joining Announcement email shows the new hire's profile picture in a circle, just below their job details. If the new hire has no profile picture, that part of the email is simply left out.

The picture comes from the profile picture token in the email template. If your organisation uses its own version of this template and you want the picture in it, add the token to the template:

Step 1 - Go to HR Administration > Configuration > Email Notifications.

Step 2 - Click the Action Based tab.

Step 3 - Find Preboarding New Hire's Joining Announcement Email to the Team and click the settings icon in the Templates column.

Step 4 - Click the edit icon on the template. The Edit Email Template page opens.

Step 5 - Enter %NewHireProfilePicture.Circle.120.120% in the Body where you want the picture to appear.

Step 6 - Click Save. The picture appears in the next announcement email that is sent.