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    ICS Calendar

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    OrangeHRM Administrator
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    ICS Calendar is a feature enabled upon user request to allow users to publish and share calendar information related to certain events in OrangeHRM. ICS Calendar supports the following options of the respective module,

     

    Module

    Behavior 

    Leave Module
    • After the leave is approved or assigned by the supervisor, Employee will receive a notification which includes the ICS calendar as attached. The employee can add to the event to Calendar by clicking  “Add to Calendar” or “Download” options( see below screenshot).

    Recruitment Module
    • When an interview is scheduled then the interviewer or interviewee will receive a notification which includes ICS calendar as attached. They can add to their calendar by clicking “Add to Calendar” or “Download” options.

     

    In our scenario, Andrew has applied for a leave on 8th of December. When Delia: Andrew’s supervisor approves the leave, an email will be sent out to Andrew with the ICS Calendar invitation.

     

    mceclip0.png

     

    Now, when the invitation file is downloaded, viewed on Google Calendar or added to outlook calendar or executed as per any other email client, Andrew’s calendar will show the event information on the .ics file. Now that he has synchronized his OrangeHRM activities with the calendar, he won't miss out on any of the important items on his schedule. 

     

    mceclip1.png

     

    As Andrew has OrangeHRM events listed on the calendar, his colleagues can also view the calendar and schedule events based on his availability. However to do that, Andrew needs to keep the calendar shared with the colleagues that he intends to share his schedule.

    Further, in case of a cancellation or rescheduling of an event, if Andrew needs to change the information, you will need to do that manually by editing the event in his calendar application.

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